Accounts Payable Specialist
Job no: 497794
Work type: Full-time
Location: District Service Center
Work Schedule: Monday-Friday (8:00-5:00)
Job Title Code
Salary Range (Full-Time)
$3,000.00 mo. - $3,450.00 mo. (dependent on experience and other considerations)
Performs accounts payable functions of considerable complexity for a multi-cost center organization utilizing a computerized purchasing/payables system. Performs a variety of functions including input, calculation, audit and reconciliation for a considerable volume of requests. Acts as a resource person in interpretation of DCCCD policies and procedures related to purchasing/ payables functions.
Required Knowledge, Skills & Abilities
Must demonstrate knowledge of accounting principles and practices. Ability to utilize computer technology to access data, maintain records, generate reports and communicate with others. Must effectively function with all customers of the District and ensure good relations between the organization and its internal and external customers. Oral and written communication skills to support intermediate problem solving with vendors, students and staff from diverse backgrounds.
Works with light, easy to handle materials requiring little physical effort.
Minimum Knowledge and Experience
Associate’s degree or higher plus two years of accounts payable experience in a multi-cost center environment with computerized purchasing/ payables systems or graduation from high school or equivalent plus four years of accounts payable experience in a multi-cost center environment with computerized purchasing/ payables systems. Official transcript may be required. ***Will be subject to a criminal background check. Some positions may be subject to a fingerprint check.***
Essential Duties and Responsibilities
Inputs invoices and payment requests into the district’s software system ensuring timely and accurate payment to internal and external customers of the District. Reviews and balances the work of lower level clerical staff. Provides guidance and direction in the daily work of clerks and performs designated duties of the supervisor in his/her absence. Audits and calculates a variety of forms required to document and expedite payment to vendors and employees. Reviews for accuracy, compliance and appropriateness based on knowledge of DCCCD Business Office Procedures Manual (BOPM). Prepares payment requests where appropriate. Calculates discounts and interest based on vendor terms. Reconciles assigned accounts including identifying and preparing journal entries necessary to maintain accurate records. Responsible for performing research required to resolve invoice discrepancies and provide appropriate documentation. Makes recommendations to resolve disputes between originators, buyers and vendors based on interpretations of BOPM. Performs related duties as assigned.
Advertised: Pacific Standard Time
Applications close: Pacific Standard Time
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