College Degree Audit Specialist
Job no: 497617
Work type: Full-time
Work Schedule: Various Shifts (Including some nights and weekends)
Job Title Code
Salary Range (Full-Time)
$2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations)
Hourly Rate (Part-Time)
$15.38 per hour
A technical position responsible for processing and generating a high volume of student degree plans in order to maintain in accordance with SACS (Southern Association of Colleges and Schools) regulations. Processes all incoming student degree plan requests, which include evaluating the transfer work, evaluating and posting of all transfer courses and substitutions into the system requiring extensive knowledge of TSI rules and regulations and experience working with degree plans.
Required Knowledge, Skills & Abilities
Essential knowledge of Federal student privacy laws and insight of state and institutional regulations impacting policies and procedures. Basic knowledge of higher education methods and good practices. Experience with the student records systems, including degree audit systems and imaging system. Ability to keep complex records; prepare reports; and meet the public in situations requiring tact, diplomacy and poise. Ability to establish working relationships with, faculty, students and staff. Ability to safeguard sensitive and confidential information. Follows process and procedures to accomplish assigned duties and support the organizational goals. Ability to represent the district in a friendly, courteous, and professional manner. Ability to interpret and apply applicable policies and rules when making decisions that require independent judgment. Good organizational skills, with the ability to multitask and prioritize assignments. Proven oral and written communication skills to support interaction with students, faculty and individuals from diverse backgrounds. Good customer service skills.
Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.
Minimum Knowledge and Experience
High school graduate or GED equivalency plus two (2) year of work-related experience.
***Will be subject to a criminal background check and fingerprint check. ***
Essential Duties and Responsibilities
Responsible for the evaluation of all degree plans (automated and customized) and extensive data input in order to post all transfer work into the system and to generate individual degree plans for students attending the college. Review TSI status, post score information and student information related to degree plans as requested (student under the Veterans Affairs program, Financial Aid program, Tech-Prep, Rising Star, etc.). Responsible for obtaining all necessary forms and authorizations from the appropriate authorities in order to enter substitutions into the system. Participates in district-wide committee(s) that creates, revise and/or propose procedures and standards as it relates to degree audit. Performs research, analyzes results, and prepares summary reports. Prepares correspondence in relation to student individual degree plans and transcripts. May be responsible for the graduation process including confirming degrees and determining eligibility for graduation. Coordinates with the campus bookstores in relation to cap and gown ordering, generating graduation programs, diplomas and certificates. May be assigned to provide workshops about degree plans and their requirements to a variety of audiences (students and/or staff). During peak registration times incumbents may be required to assist in the registration process. Must complete required DCCCD Professional Development training hours per academic year. Must have excellent communication skills and the ability to interact with diverse internal/external stakeholders and constituents within the DCCCD community network.
Performs other duties as assigned.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.
Preferred Skills / Additional Requirements:
familiarity with eStudias and Access as well as other Microsoft Office products is a plus. Candidate needs to be highly organized and able to pay close attention to detail.
Hours for this position will be 10:00 a.m. to 7:00 p.m. Monday through Thursday, 8:00 a.m. to 5:00 p.m. Friday with occasional late nights and weekends. Hours subject to change during peak
Advertised: Central Standard Time
Applications close: Central Standard Time
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