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Richland Collegiate High School Attendance Coordinator

Apply now Job no: 497392
Work type: Full-time
Location: Richland
Work Schedule: Monday-Friday (8:00-5:00)

Job Title Code

Salary Level

Salary Range (Full-Time)
$4,416.67 mo. - $5,079.17 mo. (dependent on experience and other considerations)

Position Type

Position Summary
A highly technical position responsible for collecting and inputting attendance information into a Texas Education Agency (TEA) approved software system. Applies appropriate coding to high school students’ attendance records. Requires extensive knowledge of TEA attendance rules and regulations. Conducts independent audits for TEA attendance records/procedures to determine the accuracy and completeness of students’ records. Reviews the effectiveness of attendance procedures and ensures compliance with TEA policies and procedures.

Required Knowledge, Skills & Abilities
Advanced knowledge of computer applications related to department functions. Ability to access and input student records to generate a variety of reports. Communication skills to support explanation of policies and procedures related to admissions and interpretation of regulations to students/ prospective students, staff and the general public from diverse backgrounds. Strong knowledge and experience providing effective customer service.

Physical Requirements
Works with light, easy to handle materials requiring little physical effort.

Minimum Knowledge and Experience
Bachelor’s degree or higher plus four years of experience in an office position or Associate’s degree plus six years of experience in an office related position. Must have one year supervisory experience on full time staff. Official transcripts will be required.

*** Will be subject to a criminal background check and fingerprint check. ***

Essential Duties and Responsibilities
Oversees proper reporting and recordkeeping related to student attendance and enrollment including transfers, withdrawals, and statistical reports. Coordinates, plans, and implements on-going attendance training for instructional faculty,staff, parents, and students. Collects and enters attendance data into established database and verifies accuracy according to established procedures. Creates and distributes attendance forms to faculty. Prepares and prints attendance reports. Maintains physical and computerized attendance records. Assists parents, students, and high school staff with questions regarding student attendance. Calls parents to verify student absences. Reports all attendance problems to designated administrator. Maintains student confidentiality. Informs parents of student absences by use of the call processing software system. Maintains a regular filing system including the monthly attendance. Types and files reports to various local and state agencies. Maintains appropriate manuals, policy bulletins, forms, etc. Maintains documentation for all attendance hearings. Initiates truancy process. Coordinates Saturday School. Ensures compliance with Texas Education Agency attendance guidelines. Conducts bi-yearly audits of all attendance documents for accuracy.
Reviews Public Education Information Management System (PEIMS) attendance data for accuracy. Ensures all classes submit attendance forms (RCHS students); works with school deans to collect missing attendance forms. Collects maintains, archives appropriate documentation for attendance, and student withdrawals. Works with RCHS registrar to ensure correct PEIMS coding for students. Supervises full or part-time staff. Performs other duties as required.

Preferred Skills / Additional Requirements: Experience in attendance in a high school setting.

Advertised: Central Daylight Time
Applications close: Central Daylight Time

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