Administrative Assistant (Eastfield)
Job no: 496426
Work type: Full-time
Work Schedule: Monday-Friday (8:00-5:00)
Job Title Code
Salary Range (Full-Time)
$2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations)
Provides administrative support services which include complex and confidential projects requiring initiative and attention to detail and the ability to work in a multi-tasked environment.
Required Knowledge, Skills & Abilities
Requires the ability to use a personal computer for word processing and/or other functions. Ability to interpret and apply administrative and department policies, regulations and rules; understand and follow complex oral and written instructions; compose correspondence independently. Ability to keep complex records; prepare reports; and interact with a wide range of DCCCD staff, and community leaders in situations requiring tact, diplomacy, and poise. Oral and written communication skills to deal effectively with individuals from diverse backgrounds and varying levels of DCCCD staff. Strong knowledge and experience providing effective customer service.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to finger, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, talk or hear. The employee must have the ability to occasionally lift and/or move up to 20 pounds.
Minimum Knowledge and Experience
Associate’s degree or higher plus two years’ experience as an administrative assistant to an administrator/executive or graduation from high school or equivalent plus four years of experience as an administrative assistant to an administrator/executive. Official transcript will be required. ***Will be subject to a criminal background check. Some positions may be subject to a fingerprint check.***
Essential Duties and Responsibilities
Coordinates general and specific office functions, continuously anticipates upcoming services and/or events provided by department and plans accordingly; analyzes situations and makes decisions related to area assigned. Interacts highly with all levels of staff including, faculty and administrators and the general student population. Prepares special reports at the request of supervisor; answers requests for information which may include researching, analyzing, and summarizing data from files/records; may attend specific Council or staff meetings for the purpose of taking notes and providing follow-up. Organizes and coordinates physical arrangements for special events, meetings, projects, etc. Includes, but is not limited to: contacting participants; preparing agenda; reserving meeting rooms and or accommodations; planning menus and arranging for meals; preparing handouts; locating and negotiating with speakers/performers; and preparing summaries of event used for budget and historical purposes. Analyzes department practices/procedures and prepares recommendations to create new systems or revise established procedures. Sorts and prioritize incoming mail; composes and prepares correspondence and memos; responds to inquiries regarding policy and procedure interpretation; maintains appointment schedule; makes travel arrangements; and coordinates supervisor's calendar. Performs a variety of bookkeeping functions related to budget development and monitoring, account reconciliation, and purchasing. May act as location conference/meeting room reservationists; coordinate update and distribution of policies and procedures. Some incumbents will be required to coordinate and prepare material for Board of Trustees agenda. Performs related duties as assigned.
Advertised: Central Standard Time
Applications close: Central Standard Time
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